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Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe...
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Microsoft Access MS Access Basics Tips and Trick-3

Objects MS Access uses “objects" to help the user list and organize information, as well as prepare specially designed reports. When you create a database, Access offers you Tables, Queries, Forms, Reports, Macros, and Modules. Databases in Access are composed of many objects but the following are the major objects:- Tables Queries Forms Reports Together, these objects allow you to enter, store, analyze, and compile your data. Here is a summary of the major objects in an Access database; Table Table is an object that is used to define and store data. When you create a new table, Access asks you to define fields which is also known as column headings. Each field must have a unique name, and data type. Tables contain fields or columns that store different kinds of data, such as a name or an address, and records or rows that collect all the information about a particular instance of the subject, such as all the information about a customer or employee etc. You can define a primary ke...
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Microsoft Access MS Access Basics Tips and Trick-2

RDBMS Microsoft Access has the look and feel of other Microsoft Office products as far as its layout and navigational aspects are concerned, but MS Access is a database and, more specifically, a relational database. Before MS Access 2007, the file extension was  *.mdb , but in MS Access 2007 the extension has been changed to  *.accdb  extension. Early versions of Access cannot read accdb extensions but MS Access 2007 and later versions can read and change earlier versions of Access. An Access desktop database (.accdb or .mdb) is a fully functional RDBMS. It provides all the data definition, data manipulation, and data control features that you need to manage large volumes of data. You can use an Access desktop database (.accdb or .mdb) either as a standalone RDBMS on a single workstation or in a shared client/server mode across a network. A desktop database can also act as the data source for data displayed on webpages on your company intranet. When you build an applicati...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-8

Email Slide Show in Powerpoint 2010 PowerPoint allows users to share the presentation as an email attachment too. Although you can attach the presentation from outside the program, the ability to send the emails directly from PowerPoint is quite convenient; this is because you need not leave the PowerPoint program to send the email. Given below are the steps to send an email from PowerPoint. Step (1):  Go to the  Backstage  view under the  File  tab Step (2):  Click on  Save & Send , select  Send Using E-mail  option and click on  Send as Attachment  button Step (3):  This launches the Outlook send email window with the presentation added as attachment. You can add the emails of recipients and send the email. Step (4):  Instead of " Send as Attachment " you select " Send as PDF " you will get a pdf attachment instead of a .pptx attachment.
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-7

Setting Document Password in Powerpoint 2010 Sometimes it is important to protect the presentation and ensure unauthorised audience does not get to view the slides. PowerPoint offers users the ability to protect the presentations. Given below are the steps to password protect the presentation Step (1):  Go to the  Backstage  view under the  File  tab Step (2):  On the  Info  section, click on the  Permissions  drop down Step (3):  Select " Encrypt with Password " to enable password protection Step (4):  Enter the password in the  Encrypt Document  dialog Step (5):  Re-enter the password in the  Confirm Password  dialog Step (6):  Presentation is now password protected. Step (7):  Readers would have to enter the password in the  Password  dialog to open the file. Step (8):  To unprotect the file, follow the steps up to Step (3) and delete the password in the  Encrypt Documen...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-6

Broadcast Slide Show in Powerpoint 2010 PowerPoint 2010 offers users to broadcast their presentations on the internet to worldwide audience. Microsoft offers the free broadcast Slide Show service; all you need to do is share the link with your audience and they can watch the presentation from anywhere. There is no special setup or charges required to do this; all you need is a Windows Live account. Given below are the steps to broadcast your presentation. Step (1):  Go to the  Backstage  view under the  File  tab Step (2):  Click on  Save & Send , select  Broadcast Slide Show  option and click on  Broadcast Slide Show  button Step (3):  In the  Broadcast Slide Show  dialog, click on  Start Broadcast . Step (4):  Log on to your Windows Live account in the login dialog Step (5):  Once the login is successful, PowerPoint will prepare the presentation for broadcast Step (6):  PowerPoint will provid...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-5

Printing Presentation in Powerpoint 2010 It is sometimes necessary that you share your slides with your audience in printed format before you begin presenting them so they can take notes. There are other times when you want to give your audience handouts with additional notes. To do this PowerPoint supports various kinds of printing options. To print slides you must go to the  Backstage  view under  File  tab and click on  Print  menu. The table below describes various printing options available in PowerPoint. Main Settings Options Description Printing Slides Print All Slides Print all the slides in the presentation Print Selection Print just the selected objects Print Current Slide Print just the selected slide Custom Range Define the slides you want printed Slides This is same as Custom Range Print Layout Full Page Slides One slide per page Notes Page Slide and notes for every slide printed one below another - one slide per page Outline Print Slide outlin...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-4

Packaging Presentation in Powerpoint 2010 Certain presentations are better suited for distribution as a CD to audience. In such cases, you can create a CD packaging which can be burned into a CD and distributed. Given below are the steps to package your presentation for CD. Step (1):  Go to the  Backstage  view under the  File  tab Step (2):  Click on  Save & Send , select  Package Presentation for CD  option and click on  Package for CD  button Step (3):  On the  Package for CD  dialog, select the package or CD name. Use the file management options of  Add  and  Remove  to add or remove more files to the package Step (4):  Use the  Add Files  to add files to the package. The default file type filter is set to presentations and shows, but you can change it to search any file type. Step (5):  Once you have all the files ready for the package, click on " Copy to Folder " or " ...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-3

Create Image File in Powerpoint 2010 Among the many file types that PowerPoint supports are a set of extensions for image files. The image file extensions supported by PowerPoint include JPEG (.jpg), GIF (.gif), TIFF (.tiff) and Bitmap (.bmp). Given below are the steps to save a presentation as an image file. Step (1):  Go to the  Backstage  view under the  File  tab Step (2):  Click on  Save As  to open the Save As dialog Step (3):  Select one of the image file types from the list of supported file types Step (4):  Add a proper name to the file and click Save Step (5):  Microsoft PowerPoint dialog will pop up asking if you need just the selected slide or the entire presentation, make your selection The respective image file is created in the specified location. If you selected a single image the image file is created at the specified location. If you selected entire presentation, then PowerPoint will create a folder with same name ...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-2

Explore Windows in Powerpoint 2010 The screenshot below shows the various regions in a standard PowerPoint file. It is important to familiarise with these regions as it makes learning and using PowerPoint easier. File Tab This tab opens the  Backstage  view which basically allows you to manage the file and settings in PowerPoint. You can save presentations, open existing ones and create new presentations based on blank or predefined templates. There are other file related operations that can be executed from this view too. Ribbon The ribbon contains three components: Tabs:  They appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are example of ribbon tabs. Groups:  They organize related commands; each group name appears below the group on the Ribbon. For example group of commands related to fonts or or group of commands related to alignment etc. Commands:  Commands appear within each group as mentioned above. Ti...
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Microsoft PowerPoint SHARING PRESENTATION Tips and Trick-1

Create a Video File in Powerpoint 2010 PowerPoint allows presentations to be saved as video files that can be posted on video sharing platform like YouTube or just played on any other media. Given below are the steps to save a presentation as a video file. Step (1):  Go to the  Backstage  view under the  File  tab Step (2):  Click on  Save As  to open the Save As dialog Step (3):  Select the file type as .wmv from the list of supported file types Step (4):  Add a proper name to the file and click Save Step (5):  The video creation is not an instant process like other file types as PowerPoint needs to create the video file. You can track the progress of video creation at the bottom of your presentation window. Step (6):  Once the creation is complete the video file is created in the specified location. The beginner to advance and start up step-1 Thank you all very much
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Microsoft PowerPoint WORKING WITH MULTIMEDIA Tips and Trick-16

Add & Preview Transitions in Powerpoint 2010 PowerPoint supports slide transition feature which allows you to specify how should the slides transition during the slide show. Given below are the steps to add and preview slide transitions. Step (1):  Select the slide to which you want to apply the transition Step (2):  Go to  Transition Scheme  under  Transitions  ribbon Step (3):  Select one of the transition schemes from the list available. PowerPoint will instantly show you a preview of the scheme. If you are not satisfied, you can pick an alternate scheme. The last selected scheme will apply to the slide Step (4):  You can change the effects on the selected transition scheme from the  Effect Options  menu. Every scheme has a unique set of effect options Step (5):  You can also modify the transition timing settings from the  Timing  section Step (6):  To preview the slide transition click on  Preview The beg...
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Microsoft PowerPoint WORKING WITH MULTIMEDIA Tips and Trick-15

Add & Preview Animations Powerpoint 2010 PowerPoint offers animation support which can be used effectively add some motion in a monotonous presentation and make it more interesting. Animation can be applied to any object on the slide and the motions can the automated, timed or trigger. Given below are the steps to add and preview animations in the slide. Step (1):  Go to the  Animation  ribbon and click on  Animation Pane  to display the animation sidebar Step (2):  Select one of the objects in the slide and click on  Add Animation  menu option Step (3):  Choose from one of the Animation options. Entrance  will cause the object to appear in the screen Emphasis  will cause the object to emphasis without appearing or leaving the screen Exit  will cause the object to disappear from the screen Step (4):  Once you add the animation for an object, it would show up in the  Animation pane Step (5):  By default, all t...
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Microsoft PowerPoint WORKING WITH MULTIMEDIA Tips and Trick-14

Add & Format Charts in Powerpoint 2010 Charts are an effective way of representing data. Long list of confusing numbers can instantly become trends which can be spotted when they are captured as charts. PowerPoint supports addition and formatting of charts. Given below are the steps to add a chart to PowerPoint. Step (1):  Go to  Illustrations  group under  Insert  ribbon Step (2):  Click on the  Chart  option to open  Insert Chart  dialog. You can choose the chart category and pick individual chart types from the list. Step (3):  Select the chart type and click  OK  or double click on the chart type to insert the chart in the slide Step (4):  Along with the chart an Excel spreadsheet is also launched. This spreadsheet is the source for your chart. You can change the category names, series names and individual values to suit your needs. As you edit the values and the table in Excel the chart gets modified accordin...
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