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Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe...
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Microsoft PowerPoint WORKING WITH MULTIMEDIA Tips and Trick-14

Add & Format Charts in Powerpoint 2010

Charts are an effective way of representing data. Long list of confusing numbers can instantly become trends which can be spotted when they are captured as charts. PowerPoint supports addition and formatting of charts.

Given below are the steps to add a chart to PowerPoint.

Step (1): Go to Illustrations group under Insert ribbon

Step (2): Click on the Chart option to open Insert Chart dialog. You can choose the chart category and pick individual chart types from the list.

Step (3): Select the chart type and click OK or double click on the chart type to insert the chart in the slide

Step (4): Along with the chart an Excel spreadsheet is also launched. This spreadsheet is the source for your chart. You can change the category names, series names and individual values to suit your needs.

As you edit the values and the table in Excel the chart gets modified accordingly.

The PowerPoint chart formatting features have been grouped under three ribbons: Design, Layout and Format. The sections below discuss the features under each ribbon. To access these ribbons you must select the chart first.

Chart Design Features

The table below describes various chart design features in PowerPoint.

FeatureSub FeaturesDescription
TypeChange Chart TypeChange the chart type retaining the same data
Save As TemplateSave current chart type as a template
DataSwitch Row/ColumnTranspose current excel data - this is enabled when you have the source data excel sheet open
Select DataChange the data range covered in the chart
Edit DataChange the chart source data
Refresh DataRefresh the chart to show the latest data
Chart LayoutsChart LayoutsOffers list of predefined layouts which can be instantly applied to current chart with a single click
Chart StylesChart StylesOffers list of predefined styles which can be instantly applied to current chart with a single click

Chart Layout Features

The table below describes various chart layout features in PowerPoint.

FeatureSub FeaturesDescription
Current SelectionDrop downShows the currently selected chart element
Format SelectionShows the selection format dialog to update the selection
Reset to Match StyleDiscards all the chart customisations and matches the chart with the overall presentation theme
InsertPictureSuperimpose an image on top of the chart
ShapeAdd a shape to the slide
Text BoxAdd a text box to the slide
LabelsChart TitleDefine the visibility, position and style of the chart title
Axis TitlesDefine the visibility, position and style of the axis titles
LegendDefine the visibility and position of the chart legend
Data LabelsDefine the visibility and position of the data labels
Data TableDefine the visibility, position and format of the data table
AxesAxesDefine the position and scale of axes
GridlinesDefine the visibility and scale of axes
BackgroundPlot AreaToggle chart plot area - available only for 2D charts
Chart WallToggle the chart wall - available only for 3D charts
Chart FloorToggle the chart floor - available only for 3D charts
3-D RotationToggle the chart 3D rotation- available only for 3D charts

Chart Format Features

The table below describes various chart format features in PowerPoint.

FeatureSub FeaturesDescription
Current SelectionDrop downShows the currently selected chart element
Format SelectionShows the selection format dialog to update the selection
Reset to Match StyleDiscards all the chart customisations and matches the chart with the overall presentation theme
Shape StylesShape FillOffers different shades to be added to selected chart series item. You can pick from solid shade, texture, image or gradient shading
BorderOffers different border options for selected chart series item. You can edit the border color, thickness and style
EffectsOffers the ability add special effects to selected chart series item
Word Art StylesText FillAllows you to change the color of the text within the chart
Text OutlineAllows you to add an outline to the text within the chart and change the outline color, weight and style
Text EffectsAllows you to add special effects (like reflection, shadow etc.) to the text within the chart
Quick StylesContains a list of pre-defined Word Art styles that can be applied to the selected text within the chart with a single click
ArrangeBring ForwardAllows you to move the chart up by one layer or right to the top
Send BackwardAllows you to move the chart down by one layer or right to the bottom of the slide
Selection PaneToggles the Selection and Visibility sidebar
AlignAllows you to align the entire chart with reference to the slide
GroupAllows you to group multiple charts as one group object, or split a group object into individual charts
SizeHeightAllows you to adjust the chart height
WidthAllows you to adjust the chart width
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