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Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe...
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Microsoft Access MS Access Basics Tips and Trick-4

Create Database

    In this chapter, we will be covering the basic process of starting Access and creating a database. This chapter will also explain how to create a desktop database by using a template and how to build a database from scratch.

    To create a database from a template, we first need to open MS Access and you will see the following screen in which different Access database templates are displayed.

    To view the all the possible databases, you can scroll down or you can also use the search box.

    Let us enter project in the search box and press Enter. You will see the database templates related to project management.

    Select the first template. You will see more information related to this template.

    After selecting a template related to your requirements, enter a name in the File name field and you can also specify another location for your file if you want.

    Now, press the Create option. Access will download that database template and open a new blank database as shown in the following screenshot.

    Now, click the Navigation pane on the left side and you will see all the other objects that come with this database.

    Click the Projects Navigation and select the Object Type in the menu.

    You will now see all the objects types — tables, queries, etc.

    Create Blank Database

    Sometimes database requirements can be so specific that using and modifying the existing templates requires more work than just creating a database from scratch. In such case, we make use of blank database.

    Step 1 − Let us now start by opening MS Access.

    Step 2 − Select Blank desktop database. Enter the name and click the Create button.

    Step 3 − Access will create a new blank database and will open up the table which is also completely blank.




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