Skip to main content

Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe...
Post a Comment

Microsoft Access MS Access Basics Tips and Trick-6B

Table Design View

As we have already created one table using Datasheet View. We will now create another table using the Table Design View. We will be creating the following fields in this table. These tables will store some of the information for various book projects.

Field NameData Type
Project IDAutoNumber
ProjectNameShort Text
ManagingEditorShort Text
AuthorShort Text
PStatusShort Text
ContractsAttachment
ProjectStartDate/Time
ProjectEndDate/Time
BudgetCurrency
ProjectNotesLong Text

Let us now go to the Create tab.

In the tables group, click on Table and you can see this looks completely different from the Datasheet View. In this view, you can see the field name and data type side by side.

We now need to make ProjectID a primary key for this table, so let us select ProjectID and click on Primary Key option in the ribbon.


You can now see a little key icon that will show up next to that field. This shows that the field is part of the table’s primary key.

Let us save this table and give this table a name.

Click Ok and you can now see what this table looks like in the Datasheet View.

Let us click the datasheet view button on the top left corner of the ribbon.

If you ever want to make changes to this table or any specific field, you don't always have to go back to the Design View to change it. You can also change it from the Datasheet View. Let us update the PStatus field as shown in the following screenshot.

Click Ok and you will see the changes.

Labels:

Comments

Post a Comment

Popular posts from this blog

Microsoft PowerPoint MS POWERPOINT BASICS Tips and Tricks-11

Adding Slide Notes Powerpoint 2010 Slides notes can be very useful tools for presentation. These notes are not displayed on the screen in the  Slide Show  mode, but the presenter can see them so they can prepare well to present the slides. Depending on your printing settings, you can also print out the slide notes along with the slides. This chapter will show you how to add slide notes to an existing presentation. Step (1):  To locate the slide notes set the view in  Normal  mode. Step (2):  Slide Notes section is indicated by the "Click to add notes". Step (3):  You can click on the top border and drag the section to increase its size to make it easier to type. Step (4):  Type your text in this section as slide notes. You can only use bullets, numbering and alignment functions in the Slide Notes section. All other functions can be selected, but will apply to the selected slide, not the notes. Slide notes can be printed from the print menu under B...
Post a Comment
Read more

Microsoft PowerPoint MS POWERPOINT BASICS Tips and Tricks-4

Create Presentation using Powerpoint 2010 PowerPoint offers a host to tools that will aid you in creating a presentation. These tools are organised logically into various ribbons in PowerPoint. The table below describes the various commands you can access from different menus. Menu Category Ribbon Commands Home Clipboard functions, manipulating slides, fonts paragraph settings, drawing objects and editing functions. Insert Insert tables, pictures, images, shapes, charts, special texts, multimedia and symbols. Design Slide setup, slide orientation, presentation themes and background. Transitions Commands related to slide transitions. Animations Commands related to animation within the individual slides. Slide Show Commands related to slide show set up and previews. Review Proofing content, language selection, comments and comparing presentations. View Commands related to presentation views, Master slides, color settings and window arrangements. Besides these depending on the objects sel...
Post a Comment
Read more

Microsoft PowerPoint FORMATTING PRESENTATION Tips and Tricks-12

Using Slide Master in Powerpoint 2010 Slide master is simple way of applying changes to the entire slide. Every presentation has at least one slide master, but you can have more than one. Using features like copy/ paste and format painting you can make changes to different sections within the presentation to make them look similar, however, if you want to use a theme and background throughout the slide, using the slide master is a simpler and more graceful way of approaching it. Given below are the steps to customise your slide master. Step (1):  Go to  Master Views  group under the  View  ribbon. Step (2):  Click on  Slide Master  to open the  Slide Master  Ribbon. The top most slide in the left sidebar is the  Master  slide. All the slides within this master template would follow the settings you add on this master slide. Step (3):  You can make changes to the master slide in terms of the theme, design, font properties, ...
Post a Comment
Read more