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Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe
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Microsoft Excel-office ADVANCED OPERATIONS Tips and Tricks-19

Keyboard Shortcuts in Excel 2010

MS Excel Keyboard Short-cuts

MS Excel offers many keyboard short-cuts. If you are familiar with windows operating system, you should be aware of most of them. Below is the list of all the major shortcut keys in Microsoft Excel.

  • Ctrl + A − Selects all contents of the worksheet.

  • Ctrl + B − Bold highlighted selection.

  • Ctrl + I − Italicizes the highlighted selection.

  • Ctrl + K − Inserts link.

  • Ctrl + U − Underlines the highlighted selection.

  • Ctrl + 1 − Changes the format of selected cells.

  • Ctrl + 5 − Strikethrough the highlighted selection.

  • Ctrl + P − Brings up the print dialog box to begin printing.

  • Ctrl + Z − Undo last action.

  • Ctrl + F3 − Opens Excel Name Manager.

  • Ctrl + F9 − Minimizes the current window.

  • Ctrl + F10 − Maximize currently selected window.

  • Ctrl + F6 − Switches between open workbooks or windows.

  • Ctrl + Page up − Moves between Excel work sheets in the same Excel document.

  • Ctrl + Page down − Moves between Excel work sheets in the same Excel document.

  • Ctrl + Tab − Moves between Two or more open Excel files.

  • Alt + = − Creates a formula to sum all of the above cells

  • Ctrl + ' − Inserts the value of the above cell into cell currently selected.

  • Ctrl + Shift + ! − Formats the number in comma format.

  • Ctrl + Shift + $ − Formats the number in currency format.

  • Ctrl + Shift + # − Formats the number in date format.

  • Ctrl + Shift + % − Formats the number in percentage format.

  • Ctrl + Shift + ^ − Formats the number in scientific format.

  • Ctrl + Shift + @ − Formats the number in time format.

  • Ctrl + Arrow key − Moves to the next section of text.

  • Ctrl + Space − Selects the entire column.

  • Shift + Space − Selects the entire row.

  • Ctrl + - − Deletes the selected column or row.

  • Ctrl + Shift + = − Inserts a new column or row.

  • Ctrl + Home − Moves to cell A1.

  • Ctrl + ~ − Switches between showing Excel formulas or their values in cells.

  • F2 − Edits the selected cell.

  • F3 − After a name has been created F3 will paste names.

  • F4 − Repeat last action. For example, if you changed the color of text in another cell pressing F4 will change the text in cell to the same color.

  • F5 − Goes to a specific cell. For example, C6.

  • F7 − Spell checks the selected text or document.

  • F11 − Creates chart from the selected data.

  • Ctrl + Shift + ; − Enters the current time.

  • Ctrl + ; − Enters the current date.

  • Alt + Shift + F1 − Inserts New Worksheet.

  • Alt + Enter − While typing text in a cell pressing Alt + Enter will move to the next line allowing for multiple lines of text in one cell.

  • Shift + F3 − Opens the Excel formula window.

  • Shift + F5 − Brings up the search box.


The beginner to advance and start up step-19





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