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Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe
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Microsoft Excel-office ADVANCED OPERATIONS Tips and Tricks-17

Simple Charts in Excel 2010

Charts

A chart is a visual representation of numeric values. Charts (also known as graphs) have been an integral part of spreadsheets. Charts generated by early spreadsheet products were quite crude, but thy have improved significantly over the years. Excel provides you with the tools to create a wide variety of highly customizable charts. Displaying data in a well-conceived chart can make your numbers more understandable. Because a chart presents a picture, charts are particularly useful for summarizing a series of numbers and their interrelationships.

Types of Charts

There are various chart types available in MS Excel as shown in the below screen-shot.

  • Column − Column chart shows data changes over a period of time or illustrates comparisons among items.

  • Bar − A bar chart illustrates comparisons among individual items.

  • Pie − A pie chart shows the size of items that make up a data series, proportional to the sum of the items. It always shows only one data series and is useful when you want to emphasize a significant element in the data.

  • Line − A line chart shows trends in data at equal intervals.

  • Area − An area chart emphasizes the magnitude of change over time.

  • X Y Scatter − An xy (scatter) chart shows the relationships among the numeric values in several data series, or plots two groups of numbers as one series of xy coordinates.

  • Stock − This chart type is most often used for stock price data, but can also be used for scientific data (for example, to indicate temperature changes).

  • Surface − A surface chart is useful when you want to find the optimum combinations between two sets of data. As in a topographic map, colors and patterns indicate areas that are in the same range of values.

  • Doughnut − Like a pie chart, a doughnut chart shows the relationship of parts to a whole; however, it can contain more than one data series.

  • Bubble − Data that is arranged in columns on a worksheet, so that x values are listed in the first column and corresponding y values and bubble size values are listed in adjacent columns, can be plotted in a bubble chart.

  • Radar − A radar chart compares the aggregate values of a number of data series.

Creating Chart

To create charts for the data by below mentioned steps.

  • Select the data for which you want to create the chart.

  • Choose Insert Tab » Select the chart or click on the Chart groupto see various chart types.

  • Select the chart of your choice and click OK to generate the chart.

Editing Chart

You can edit the chart at any time after you have created it.

  • You can select the different data for chart input with Right click on chart » Select data. Selecting new data will generate the chart as per the new data, as shown in the below screen-shot.

  • You can change the X axis of the chart by giving different inputs to X-axis of chart.

  • You can change the Y axis of chart by giving different inputs to Y-axis of chart.



The beginner to advance and start up step-17





Thank you all very much
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