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Microsoft Access MS Access Basics Tips and Trick-7

Adding Data An Access database is not a file in the same sense as a Microsoft Office Word document or a Microsoft Office PowerPoint are. Instead, an Access database is a collection of objects like tables, forms, reports, queries etc. that must work together for a database to function properly. We have now created two tables with all of the fields and field properties necessary in our database. To view, change, insert, or delete data in a table within Access, you can use the table’s Datasheet View. A datasheet is a simple way to look at your data in rows and columns without any special formatting. Whenever you create a new web table, Access automatically creates two views that you can start using immediately for data entry. A table open in Datasheet View resembles an Excel worksheet, and you can type or paste data into one or more fields. You do not need to explicitly save your data. Access commits your changes to the table when you move the cursor to a new field in the same row, or whe...
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Microsoft Excel-office EDITING WORKSHEETS Tips and Tricks-6

 Copy & Paste in Excel 2010

MS Excel provides copy paste option in different ways. The simplest method of copy paste is as below.

Copy Paste

  • To copy and paste, just select the cells you want to copy. Choose copy option after right click or press Control + C.

  • Select the cell where you need to paste this copied content. Right click and select paste option or press Control + V.


In this case, MS Excel will copy everything such as values, formulas, Formats, Comments and validation. MS Excel will overwrite the content with paste. If you want to undo this, press Control + Z from the keyboard.

Copy Paste using Office Clipboard

When you copy data in MS Excel, it puts the copied content in Windows and Office Clipboard. You can view the clipboard content by Home → Clipboard. View the clipboard content. Select the cell where you need to paste. Click on paste, to paste the content.


Copy Paste in Special way

You may not want to copy everything in some cases. For example, you want to copy only Values or you want to copy only the formatting of cells. Select the paste special option as shown below.


Below are the various options available in paste special.

  • All − Pastes the cell’s contents, formats, and data validation from the Windows Clipboard.

  • Formulas − Pastes formulas, but not formatting.

  • Values − Pastes only values not the formulas.

  • Formats − Pastes only the formatting of the source range.

  • Comments − Pastes the comments with the respective cells.

  • Validation − Pastes validation applied in the cells.

  • All using source theme − Pastes formulas, and all formatting.

  • All except borders − Pastes everything except borders that appear in the source range.

  • Column Width − Pastes formulas, and also duplicates the column width of the copied cells.

  • Formulas & Number Formats − Pastes formulas and number formatting only.

  • Values & Number Formats − Pastes the results of formulas, plus the number.

  • Merge Conditional Formatting − This icon is displayed only when the copied cells contain conditional formatting. When clicked, it merges the copied conditional formatting with any conditional formatting in the destination range.

  • Transpose − Changes the orientation of the copied range. Rows become columns, and columns become rows. Any formulas in the copied range are adjusted so that they work properly when transposed.


The beginner to advance and start up step-6




Thank you all very much

 
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